Useful templates to have in your company

In our last article, we discussed some of the most useful planning schemes to have for your company. Today we will continue this topic by giving you examples of the templates that are useful to have in your company’s everyday lives.

1. Professional introduction templates

Let’s face it, introducing yourself and your colleagues can be frustrating and tiring from time to time. Having a blank bios template for these situations can be very convenient. An example of the template goes like this:

(NAME) is an experienced (JOB) driven by __ years of experience in the industry. (S)he takes pride in providing the best ________ possible. As a (JOB TITLE) her/his role is to _____________ and ____________. In addition to her primary job functions (NAME) is recognized at the company by being ____________ (additional information). (S)he is also extremely committed to _____________.

2. Meeting agenda templates

It is easier to have a well-conducted meeting when you have a proper agenda at your hands. An example of what it should include is listed below:

Location, time, date:

Participants:

Agenda details

1. Naming the first thing to discuss

Writing a short description of the problem

1. what you want to do, step 1
2. what you want to do, step 2

The list goes on like this. Make sure to keep it short, simple and easy to read for a fluent meeting.

3. e-mail templates

Think about how much time you are spending crafting emails on any given day. Having some fill-in-the-blank templates are especially helpful when it comes to reducing the time you spend on emails that you're sending on a repeat basis.

• An introduction e-mail:

Hi [NAME],

Thank you for showing interest in [YOUR PRODUCT/SERVICE]. By taking this initial step, you are already well on your way to meeting your [GOALS THAT YOUR BUSINESS CAN HELP YOUR PROSPECT MEET].

For our prospective customers, we [DESCRIBE A SPECIAL OFFER]. [DESCRIBE THE UNIQUE VALUE AND BENEFITS OF YOUR OFFER FOR YOUR AUDIENCE]. Please let us know if you would like us to help you find a [SOLUTION]! Give us a call/Email us at [INSERT YOUR CONTACT INFORMATION].

Kind Regards,

[YOUR NAME]

• An event invite

Dear [NAME],

You are invited to attend [EVENT NAME] to [BRIEFLY DESCRIBE THE VALUE OF YOUR EVENT].

 [DATE]/[TIME AND TIME ZONE]/[VENUE]/[COST IF APPLICABLE]

We will be discussing:

[LIST THREE TO FIVE BENEFITS THAT YOUR ATTENDEE WILL RECEIVE FROM THE EVENT

…and much, much more.

Sign up now! If you cannot attend this event, be sure to check out [SPECIAL OFFER] for additional resources.

Hope you see you soon!

Kind Regards,

[NAME]

• A special discount e-mail

Dear [NAME],

As a valued customer, we would like to offer you a [SPECIAL DISCOUNT OFFER] for [STATE LENGTH OF TIME OFFER IS VALID FOR].

We hope you will take advantage of our special offer. [STATE THE UNIQUE VALUE OF YOUR OFFER].

As always, do not hesitate to reach out to us if you need any help by emailing us at [YOUR EMAIL] or calling us directly [YOUR PHONE NUMBER].

Thanks,

[NAME]

Of course, the list goes on with newsletters, product information emails, thank you for your purchase mails, service update info-mails and so on. Write down a list of what you need, then go ahead and craft them.

There are lots of more templates to consider when starting a business. It is best to write down your needs and start drafting them for a more fluent and easier workflow in the near future. Then, if you are ready, save them in the cloud, and enjoy your hassle-free template based operations going smoothly.

You might also be interested in:

• Useful plans to have in your company

• 5 steps to consider before starting a business

• A guide for documenting business processes

• How to create a document management system that lasts