Spring Cleaning: time to tidy up your office documentation!

As Winter is finally vanishing and spring is just around the corner, it is time for the annual, regular Spring Cleaning in our lives. Some might start a cleansing diet, others tidy up their apartment, while others find this time of the year to be a great opportunity for office cleaning. Today we want to give you some fresh, new tips on how to clean your office documentation and make your processes easier to follow for the upcoming period, so come, bear with us.

Spring cleaning at your Office

As the weather is warming up, and life is starting to flourish, it is time to open the windows, let in some fresh air and start the spring cleaning routine. This is the perfect time of the year to make changes to your workspace, reorganize and clear out old and inefficient parts of your company’s work routine.

Get rid of the unnecessary paperwork that has been piling up for months, and keep only the important ones. Digitalise the documents, and save some paper and space by managing your files online, if possible. Archive the old documents that have been haunting you for the past few months, and clean out your office desk. Get the necessary new office supply for yourself, and take the rest of the garbage out.

Tidy up your files

 With the help of digitalization, it is easier to manage and search company documents. Scan your paperwork, and label them properly with the help of online document management programs. Make sure your documents stay organized this way and enjoy the possibility of reaching them anywhere and anytime you want.

Taking the time to make sure your files are up-to-date and easy to access can really pay off in the long run. After all, if you can’t find the right file when you want it, you might miss out on important business opportunities.

One way to sort and arrange your paperwork is on the basis of how often you think you need to access them. Create shortcuts for documents that you use all the time, while items you use less often can be put into different folders. Files that you barely use can go into your archives.

Utilize digital opportunities

One of the best ways to eliminate excess paper from your office, and keep your files under control is to digitize your work.

DocuBank makes it easier to categorize and reach the most important documents of your company. There is a possibility to update the DocuBank document cloud in multiple dimensions. This means that you can label your documents by category, type, project, and by other data that is relevant to keep them organized.

Search is also made easier by using all the documents’ metadata as well as the labels linked to them. This service is also safe and secure thanks to the end to end encryption and the built-in protection against third parties, meaning that no one else can get the uploaded documents from the cloud, not even the service provider.

If you are interested in DocuBank or need further information, you can access it here.

You might also be interested in:

• The possibility of home office and some required tools

• Cloud archive solutions

• A guide for documenting business processes